The Zen to Done Productivity System

The Zen to Done Productivity System

Here’s a clear overview of Zen to Done (ZTD) by Leo Babauta — a simple, habit-focused productivity system.

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What is Zen to Done (ZTD)?

ZTD focuses on building 10 key habits one at a time to help you organize your life and work without overwhelm. Inspired by Getting Things Done (GTD) but designed to be easier and more mindful. It emphasizes doing rather than just organizing.

How to Start ZTD

  1. Pick one habit to focus on first (e.g., collecting everything in one place).
  2. Practice that habit daily until it becomes automatic.
  3. Add the next habit and repeat.
  4. Gradually build the full system over weeks or months.

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The 10 Habits of Zen to Done

  1. Collect

    • Capture all your tasks, ideas, and commitments in one place (notebook, app).

  2. Process

    • Regularly review your inbox and decide what each item means (do it, delegate, defer, trash).

  3. Plan

    • Every day and week, pick a small set of important tasks to focus on.

  4. Do

    • Work on your tasks with focus, ideally one at a time, minimizing distractions.

  5. Simple Trusted System

    • Use a simple system for organizing tasks (like lists or apps) that you trust and keep consistent.

  6. Organize

    • Keep your physical and digital workspace clean and organized.

  7. Review

    • Weekly and monthly review your progress, tasks, and goals.

  8. Simplify

    • Eliminate unnecessary tasks and commitments. Focus on what matters.

  9. Routine

    • Build routines to automate good habits and reduce decision fatigue.

  10. Find Your Passion

    • Focus your work on things that matter and energize you.

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